Qualifications/Experience:

We are seeking to appoint an enthusiastic and dedicated Office Administrator to join our thriving and successful
Admin Team. This will be a permanent post to work 15hrs over three days, with two days from 9am-3pm (to include
30min unpaid lunch break) and one day from 8.30am-12.30pm - term-time only. This post is paid at R2 Points 11 to
15 £24,879 to £26,961 Pro Rata.

Qualifications and training

First aid training (or willingness to complete it)

Experience

• Carrying out administrative tasks
• Dealing with face-to-face and telephone interactions
• Working with children or young people
• Working and collaborating within a team

Skills and knowledge

• Good oral and written communications skills
• Ability to respond quickly and effectively to issues that arise
• Ability to plan, organise and prioritise to meet deadlines
• Ability to use own initiative and take action accordingly
• Excellent attention to detail
• Ability to use IT packages including SIMS, FMS Google, Parentmail, Parentpay, word & excel, spreadsheets and presentation software
• Ability to use relevant office equipment effectively
• Ability to build effective working relationships with colleagues
• Understanding of data protection and confidentiality
• Understanding of safeguarding

Personal qualities

• Commitment to promoting the ethos and values of the school and getting the best outcomes for all pupils
• Commitment to acting with integrity, honesty, loyalty and fairness to safeguard the assets, financial probity and reputation of the school
• Ability to work under pressure and prioritise effectively
• Commitment to maintaining confidentiality at all times
• Commitment to safeguarding and equality
• Embraces change well
  * Deals with difficult situations effectively

Responsibilities/Extra Information:

• Reception duties
• Initial contact with parents and visitors
• Signing in visitors and checking ID/DBS
• Answering telephone calls and passing on messages
• Giving and receiving routine information from parents and other professionals
• Assisting with welfare of pupils as required
  
  
• Pupil Administration
• Main primary admissions, details into SIMS
• Nursery Admissions
• Updating pupil records and data on SIMS, including attendance information.
• Assisting with parent/guardian contact information
• Assisting with transfer of pupil information/files to feeder schools
• Assisting with preparation of class lists
• Assisting with letters/ParentMail’s sent home to parents
  
  General Administration
  
  
• Liaising with Buckingham school kitchen daily to confirm meal numbers
• Liaising with Caters on special menus allergy information
• Organising school photographs
• General support duties, ie: Photocopying, filing
• Disposal of confidential documents/data
• Open, sort and distribute post
• Responsibility for photocopying machines, calling engineers
  
  Financial Administration
  
  
• Undertaking a range of financial duties as requested by the school office manager or head teacher
• Assisting with the administration of the online payment systems, ParentPay and ParentMail, for example school trips and club payments
• Processing purchase orders and invoices through FMS (schools procurement system)
• Managing the collection and following up debts in a timely manner
• Processing Nursery invoices and ensuring payments received and reconciled
• Collation of nursery funding hours to Buckinghamshire Council
  
  Other
  School newsletter: compiling and sending out to the school community every week
  School website: Keeping information up to date, adding new files/photographs
  
  
• Undertake any other reasonable duties as directed by the Headteacher.

We are an inclusive school committed to diversity; do look at our school website and social media sites to get a feel
for our learning offer. School visits are warmly welcomed and encouraged. To book a visit email: office@gucs.org.uk

Application Procedure
If you would like to discuss the role or find out more, please contact Jayne Myers, Head of School on 01296 770388.
A job description and application form is available from our website: Vacancies - Warriner Multi-Academy Trust
(warrinermultiacademytrust.co.uk) or via email recruitment.4007@warriner.oxon.sch.uk
Please note we can only accept CVs as supporting documentation when submitted along with a fully completed school application form.

Contact:

Emily Chandler - 01296770388

Please send your CV/Application form to:

recruitment.4007@warriner.oxon.sch.uk